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San Francisco, CA 94102

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Important event information and rules


You can book your starting place using the online form. The registration is binding. After sending your booking you will receive an e-mail confirmation with further information and the payment modalities. If you do not receive the e-mail, please check your spam folder. With your booking a deposit of 600 EUR is due. This is to be transferred within two weeks after booking and is non-refundable.


Please be sure to provide us with your flight details (of course also in case of flight schedule changes) so that we can organize your personal airport transfer. Bring 3-4 passport photos with you, if you want to have a visa issued at the airport

Equipment list

For Trekking & Running

Upon arrival in Kathmandu, each participant will receive a free expedition bag from the organizer in Kathmandu, in which the personal equipment & clothing is to be packed. It is recommended to bring the following equipment.

  • Hiking boots
  • Trekking trousers
  • Waterproof overtrousers
  • Baselayer shirts
  • Casual shirt and/or T-shirts
  • Functional underwear
  • Wool socks and normal socks
  • Fleece jacket or warm jumper
  • Waterproof jacket
  • Sunhat
  • Warm hat
  • Sunglasses
  • Thermal gloves
  • Warm and waterproof gloves or mittens
  • Headtorch and spare batteries
  • Sun protection (including total bloc for lips, nose etc.)
  • Water bottles 1 Litre x 2 (we encourage re-filling water bottles rather than single use plastic)
  • Water purification tablets
  • Washbag and toiletries
  • Antibacterial handwash
  • Small towel
  • Selection of dry bags (to keep trek bag contents dry)
  • Small padlock (to lock trek bag)
  • Daypack 30 litres
  • Sleeping bag (comfort rated -15°C)*
  • Warm jacket (down)*
  • Basic First Aid Kit including: antiseptic cream, throat lozenges, diarrhoea treatment (Imodium), painkillers, plasters and blister treatment, insect repellent, and re-hydration salts (Dioralite).
  • Suitable running shoes
  • Running clothes suitable for the conditions (sub zero temperatures at the start)

The following items are optional:

  • Yaktrax (or similar lightweight icy trail traction aids)
  • Trekking poles
  • Trainers or similar for in the lodges
  • Spare laces
  • Shorts
  • Thermal baselayer - leggings
  • Gaiters
  • Sleeping bag liner
  • Scarf or buff
  • Swimwear (for the hotel pool in Kathmandu)
  • Travel clothes
  • Camera
  • Pen-knife (remember to pack sharp objects in hold baggage)
  • Repair kit – (eg. needle, thread, duct tape)
  • Reusable cloth bag for shopping (to avoid plastic bags)
  • Electrolytes/food supplementation

During trekking you should carry a daypack with camera, water bottle, reading material, towel, toiletries, warm clothing rainwear. The rest of the luggage is carried by the porters.

Weight limit of the expedition bag
The weight of the expedition bag is limited to a maximum of 15 kg (including sleeping bag) for each participant. If more than 15 kg are incurred, the participant has to pay additional luggage fees (currently approx. 1 US$ per kg).

Luggage storage in Kathmandu
During the trekking/running tour, unneeded luggage can be stored at the Shankhar Hotel in Kathmandu.

Download checklist

Recommended reading to train your mind:Mental Toughness for Runners. Bestseller on sports psychology and mental training by Dr. Michele Ufer
Mental Toughness for Runners. A Comlete Guide. The mental training presented in this book has been proven successful by numerous coaching sessions and by endurance athletes throughout the world who have achieved significant and often dramatic achievements after improving their motivation, performance, and well-being with this mental training. More infos:

Event location in Kathmandu

Each participant will be accommodated in the Hotel Shanker (on double occupancy, incl. breakfast, single room on request). The lobby and the beautiful hotel park are our meeting point. Address of the Shanker Hotel: Lazimpat, Kathmandu , Nepal


A first meeting and comprehensive briefing will take place on 16/17 May. At this meeting, each participant will receive a full description of the trek and further information about the race. In addition, each runner will receive an event shirt as well as an expedition bag for the personal luggage that will be taken along on the trek.

Medical care

The Sherpa guides carry a complete medical kit with them. Nevertheless, each participant should carry his or her personal first-aid kit and medicine prescribed by a doctor. The following medicines are recommended for the first-aid kit: Aspirin, paracetamol, ibuprofen, diarrhoea medication, antiseptic ointment, plasters, gauze bandages, tapes/bandages if necessary, etc.

Always consult Sherpa-Guide before taking medication. For medical reasons, please do not take any sleeping pills during the trek. At high altitudes the motto "Keep your hands off sleeping pills" applies! You should undergo a medical check-up before arrival.

Meals during the Trek

The choice of food prepared by the Sherpa team depends on local conditions. For example, Nepalese dal bhat (rice with lentil soup), vegetable curry, fried rice, noodles and various soups are served. Depending on local conditions, steaks, potato roasts, bread, pan cakes, vegetables, stews, pizza, cinnamon rolls, cakes and pies etc. are also prepared.

Drinking water during the trek

During the trek, the organizer will provide the participants with clean and bacteria-free water that has been boiled and cooled down beforehand. The use of iodine tablets is not recommended.


In May, the weather is usually warm and friendly with temperatures around 10-20°C. During the night and in the morning hours, temperatures can drop to between -5°C and -10°C depending on the altitude and wind force.

How much cash should you bring?

In addition to the additional meals in Kathmandu, there are costs for souvenirs and other personal needs (drinks, snacks, etc.). During the trekking tour itself you will enjoy full board. At the end of the trek we will collect an appropriate tip for the members of the Sherpa team. A total budget of about 400-500 EUR is recommended but it really depends on personal needs. In Kathmandu and near the hotel there are cash machines. So you can easily withdraw cash in the local currency Rupees with EC-card or credit card.


The current exchange rate for Nepalese rupees: 1 EUR = 100.29 Rs. The banknotes are denominated as follows: 1, 2, 5, 10, 20, 25, 50, 100, 500 & 1000 Rs notes. 100 Paisa's make 1 Rupee, comparable to Euro and Cent. Coins are rarely used, however. Try to have smaller notes with you during the trek.

Tipping for the Sherpa team

Each participant should plan for a certain tip, which will be given to the staff at the end of the trek (already included in the recommended budget of about 500 EUR). Beyond the tip, you are free to give a piece of clothing to one of the helpers with whom you had personal contact. Of course you will receive an explanation of the 'tipping ceremony' on site.

Travel & health insurance

Please insure your participation with a travel & health insurance (also travel cancellation, trip interruption, travel delay). Please note that in Lukla there may be flight cancellations/delays due to weather conditions. The organizer Himalaya Expeditions assumes no liability for this. Sometimes it happens that a quick return to Kathmandu is only possible by helicopter. The costs for this (approx. 500 US$) have to be paid by each participant himself, respectively he has to ensure that they are covered.

Attitude & intercultural cooperation

The Everest Marathon is an extraordinary experience. This race cannot be compared to the usual western (city) marathons. It is a real adventure program! If you are flexible, relaxed, respectful and friendly with the locals, other international participants and with yourself, this event will be an unforgettable experience and possibly even the best trip of your life.

  • With your registration you conferm having read the overall event informations and accept the terms of condition.
  • Plase use our online registration form. Registrations are binding for the applicant. After successful completion of the registration process the applicant will receive an e-mail confirmation containing also the payment details. A non-refundable deposit of 600 EUR is due within two weeks.
  • With your registration you have to bring a medical certicifation that you are in good health and have sufficiently trained for this race. Also add a scan of your passport. Please check Nepal entry details.
  • The complete entry fee has to be paid until january 31th.
  • Refund policy: The deposit is non-refundable. 50% refund if cancellation is made and confirmed before april 1st. No refund if trip cancellation is made after april 1at. We highly yrecommend a travel insurance, also covering trip delais, interruptions, medical rescue.
  • If you do not make use of individual services that were duly offered to you, you are not entitled to a pro-rata refund of the participation/organization fee.
  • The reimbursement of the participation fee is only possible in case of a complete cancellation of the event, if the cancellation is the responsibility of the organizer. In case of impairment or cancellation of the planned services before and/or during the event due to force majeure such as inaccessibility of the event location, official orders, weather conditions, cancellation of service providers through no fault of the organiser or similar, the organiser is released from any liability for damages; the contractual claim for remuneration remains unaffected. Should this result in restrictions to the planned course of events during the event, the organizer is entitled to modify the event in accordance with these laws and offer equivalent services as a substitute.
  • You agree that you join in the event entirely on your own risk and that you do not make the organizer Himalaya Experditions and any of their guides, leaders, employees, officers, directors, owners, associates, affiliated companies, manufactures of equipment, and subcontractors, liable for any demage or loss to you, your body or your belongings which may occur directly or indirectly before, during or after the event. The organizer will not be liable for health risks of a participant that are in any way connected with taking part at the event. It is incumbent on the participant to make sure he/she is in good health. 
  • The organizer disclaims all liability for damages that may arise because a participant is prevented by legal regulations and/or governmental orders to partake in the event.
  • Company and organizing committee shall not be held responsible in case of delay/cancellation of fixed wing flights; on such situation rescue helicopter flights, extra hotel nightaccommodation, meals, missed international flight tickets, and other personal expenses are to be paid by pax directly before departure in Kathmandu & one may claim from personal insurance later on. Costs for third party services, e.g. rescue services, have to be paid by the participant. The organizer reserves the right to charge any of these costs to the participant. It is strongly recommended to have a private abroad health insurance, which includes helicopter use and patient transport back home.
  • The organizer Himalaya Expeditions and their employees are responsible for medical assistance and have the right to take any participant out of the race/event.
  • (Half) Marathon runners have to wear the Official T-shirt during the race.
  • Passing the personal bib number to any other person leads to disqualification 
  • The Organizer of this race Himalaya Expedition as well as Michele Ufer/Team Running Adventure have the right to use any photographs, film and sound clips without compensation.
  • MICHELE UFER (Trail Running Adventure) is one of the official representatives (not organizer) of Tensing-Hillary Everest Marathon and only responsible for event communication and the booking process with the organizing company Himalaya Expeditions.
Copyright 2024 Dr. Michele Ufer. All Rights Reserved.